iTeam Rota gives veterinary practice owners and managers role-specific scheduling and clear visibility across their teams, so rotas are fairer, more transparent and easier to maintain.
One of the hardest parts of running a veterinary practice is managing the rota fairly and consistently. Practice managers can spend hours fine tuning spreadsheet rotas, then rebuilding from scratch every time someone requests leave, gets sick or changes a shift pattern. Gaps are invisible until they’re already urgent, which can lead to costly locum calls.
Built specifically for veterinary practices, Agilio Veterinary’s new rota management tool iTeam Rota is designed around how veterinary teams actually work. Practice managers can finally plan structured rotas across every role in just a few clicks, so vets, nurses, receptionists and support staff always know where they need to be and when.
Wider workforce pressures have meant that rota scheduling is much harder than it used to be. According to the Royal College of Veterinary Surgeons’ 2024 survey, around 27% of vet surgeons now work part-time, up from 19% in 2014, so there are more shift patterns to coordinate and more potential for scheduling conflicts. At the same time, 56% of vets who intend to leave the profession cite poor work-life balance as a primary reason. Unclear or inconsistent rotas add to that. Managing a team with more varied shift patterns and higher turnover risk means the rota is no longer just a logistics task – it’s a retention tool. A rota that staff can trust and plan their working lives around does more for retention than most practices realise.
iTeam Rota can help veterinary practices:
- Spot and prevent gaps early with clear visibility of who is working where and when
- Manage leave, sickness and CPD together on a single screen, making it easier to assess cover before approving time off
- Plan shifts more evenly across the team, with schedules built around actual availability rather than last-minute need
- Save time on recurring admin by establishing repeatable shift patterns and making quick adjustments when plans change
- Give every team member access to a single, up-to-date rota, from any device, reducing confusion and day-to-day queries
- Manage multiple sites in one go, with consistent staffing approaches across locations.
Emma Barnes, Managing Director of Emerging Markets at Agilio, commented:
“Anyone who’s ever wrestled a rota in a spreadsheet knows that sinking feeling when you’ve just got it straight, and then someone changes their hours or calls in sick and you’re back to square one. It’s a constant firefight, and never a finished job.
“We’ve built iTeam Rota specifically for veterinary practices because their staffing challenges are unlike other sectors, and generic tools simply don’t cope with that. Practices are dealing with more part-time roles, flexible working patterns and multi-site teams, and need a rota system that mirrors how their people actually work, and not the other way round.
“When the rota is right, everything else runs better. iTeam Rota saves a huge amount of admin time and day-to-day stress, giving every team member a clear, up-to-date schedule they can trust. A good rota makes a real difference to how smoothly the practice runs and whether your best people stay.”
iTeam Rota joins iTeam and iLearn Vets as part of Agilio Veterinary’s connected platform for HR and people management. For practices ready to move on from spreadsheets and disconnected systems, it completes a suite of tools that keeps people data, compliance and workforce planning aligned and accessible across the whole team.
Learn how iTeam Rota could improve visibility and scheduling in your practice by booking a demo at agiliosoftware.com/veterinary/iteam-rota