Less rota admin.
More time for care.
iTeam Rota helps dental, veterinary and pharmacy teams plan shifts, cover and annual leave, all in one place, replacing scattered spreadsheets, whiteboards and group chats.
One absence shouldn’t
unravel the whole week
A spreadsheet can’t see that your hygienist is on leave, who has worked every Saturday this month or which surgery is a nurse short. Gaps get found on the morning, cover costs climb and the same few people keep picking up the slack.
One place for shifts,
cover and annual leave
iTeam Rota builds a rota around your roles, with on-call duties included and holidays, TOIL, CPD and sickness absence shown beside the shifts. It highlights gaps as you plan, so problems surface before they reach the diary. Run one site or several, with iTeam or on its own.
Turn the rota from
a plan into a record
Add iTeam Time & Attendance to compare planned shifts with the hours actually worked. Staff clock in and out through a browser-based page at the practice, you review where hours differ, and you export a payroll-ready summary for your bureau.
How it works
From blank week to published rota
Start with what repeats
Pick the week and the site, then apply repeatable shift patterns for each role. Your regular shifts are in place before you touch the rota.
See holidays and gaps as you plan
Annual leave, TOIL, CPD and sickness show alongside shifts, and on-call duties sit in the same view. Gaps are highlighted so you can adjust before you publish.
Publish and keep up with any changes
Staff are notified when the rota goes live and when it changes. If someone calls in sick midweek, the gap shows straight away so you can act quickly to resolve.
Every shift covered, and shared out fairly
Less repetitive work
Repeatable shift patterns and drag-and-drop editing replace rebuilding the same rota each week, giving managers hours back.
Gaps found before they cost you
Seeing uncovered shifts and leave clashes early means cover is arranged days ahead, not on the morning, which keeps locum and agency spend down.
Fairer shifts, happier staff
See holidays, TOIL, CPD and sickness beside shifts and on-call duties, then share weekends and bank holidays out evenly. A fair rota is one reason people stay.
Every site on one screen
Owners and operations leads see staffing across all locations in one place, without reconciling a spreadsheet per site.
What’s included
iTeam Rota
- Role-specific rotas, with on-call duties included
- Repeatable shift patterns for each role
- Drag-and-drop editing
- Holidays, TOIL, CPD and sickness absence shown beside shifts
- Gaps and leave clashes highlighted as you plan
- Staff notified when the rota goes live and when it changes
- Staffing across all your sites in one view
- Weekends and bank holidays shared out evenly
- Works on its own or alongside iTeam
iTeam Time & Attendance
Coming soon:
- Browser-based check-in page for clocking in and out
- No dedicated time-clock hardware
- Optional low-resolution photo at check-in
- Hours validated against iTeam Rota, so you can see where they differ
- Manual corrections tracked
- Payroll-ready summary of hours, exported for your bureau
Who we help
Built around how
your team works
Practice managers who build the weekly rota, and owners and operations leads who want staffing visible across sites. If you’re tired of rebuilding the same rota and hearing about gaps too late, iTeam Rota is built for you.
Veterinary Teams
Build role-specific rotas for consults, ops, wards, reception and on-call duties.
Pharmacy teams
Bring shifts, cover and absence into one view to support day-to-day pharmacy staffing.
Multi-site teams
See staffing across your locations without piecing together aseparate spreadsheets.
Dental Teams
Plan shifts and leave together to see where your practice needs cover, with views for dentists, dental nurses and reception.
FAQs
Insights
Rota planning that works
in real practice life
Guides from our team on building rotas that
keep sessions covered and staff happy.
CPD vs Mandatory Training in Dental Practices
What dental practice managers need to know Your team has done their CPD, so the practice is compliant with its training requirements. Right? Not quite, and this is one of the most common misunderstandings we see from dental teams, including on forums and in helpline queries. The good news is that once you see how…
How to spot burnout in your dental team and what to do
According to figures quoted in Agilio’s October 2026 Beyond Burnout webinar, 63% of dental team members report frequent exhaustion and 83% have worked while unwell. For a practice owner or manager, that shows up as missed tasks, sudden resignations and strain between colleagues. The two speakers, Jackie Cooper, a cognitive hypnotherapist with over 30 years…
Free webinar: Financial Wellbeing for Veterinary Professionals
Financial wellbeing is about more than just your income. For veterinary professionals, balancing day-to-day financial commitments while planning for the future can be challenging. Join Agilio Software and Chase de Vere for a free 60-minute webinar designed to help veterinary professionals improve their financial wellbeing. Discover practical guidance on budgeting, savings, financial protection, pensions and…
Talk to an expert
Book a demo with our experts
Tell us about your team and the HR jobs taking up your time. We’ll show you how iTeam and our advisers could take them off your plate. No hard sell. Just a conversation tailored to you.