Privacy Policy

Dental Privacy Policy

CODEplan Websites Privacy Policy

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information. Our website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy and our cookies policy. This Privacy Policy applies to and

Please see our Privacy Notice for information about your rights and also for further details about how we handle your personal data.


This document was created using an SEQ Legal template

What information do we collect?

We may collect, store and use the following kinds of personal information:


A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: Google privacy policy. Our advertisers/payment services providers may also send you cookies.

For more information about cookies on the CODEplan websites please visit the page here.

Using your personal information

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us. We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

All our website financial transactions are handled through our payment services providers, SagePay, Worldpay merchant services and Paypal. You can review the PayPal privacy policy at, the Worldpay privacy policy at and the SagePay policy at We will share information with payment providers only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.


We may disclose information about you to any of our employees, officers, agents, or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

The contact details of members and their practices may be listed on the CODEplan websites unless the member chooses not to. In addition, we may disclose your personal information:

Except as provided in this privacy policy, and our Privacy Notice we will not provide your information to third parties.

International Data Transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

Information which you provide may be transferred by us only to the EU countries and the USA if the USA companies we use as processors are certified for the EU-US Privacy Shield.

In addition, practice information that you submit for publication on the website such as name, contact details and the services provided will be published on the internet and may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others. Third party websites that link from this website and who put cookies on your browser may transfer personal information outside of the EU and USA, which is outside of our control.

You expressly agree to such transfers of personal information.

Your personal information

Please see our Privacy Notice for your personal data rights. In this document you will also see  how we meet our obligations under the General Data Protection Regulation and the Data Protection Act 2018.

We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).

Policy Amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes. We may also notify you of changes to our privacy policy by email.

Third party websites

CODEplan websites contain links to other websites. We are not responsible for the privacy policies or practices of third party websites.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.


If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email to [email protected], by telephone to 01409 254 354 or by post to Unit 18 Jessops Riverside, 800 Brightside Lane, Sheffield, England.

Data Controllers

The data controller responsible in respect of the information collected on the website is Codeplan Ltd, the ICO registration number is Z9216195.

The data controller responsible in respect of the information collected on the website is the Confederation of Dental Employers Ltd, the ICO registration number is Z5477662.