Less HR admin.
More time for care.
iTeam keeps employee records, contracts, holiday, absence, documents and appraisals in one place for dental, veterinary and pharmacy teams. When an HR question gets difficult, CIPD-qualified advisers are a call away.
You’re the HR department
as well as everything else
Contracts in one folder, absence on a spreadsheet, appraisal notes in someone’s inbox. When you need a record, finding it takes time you don’t have, and a missed registration renewal or a badly handled disciplinary costs far more than that hour.
Your people, your paperwork
and your HR advice in one place
iTeam gives every member of staff one digital file, from contracts and DBS checks to registrations, training and appraisals, with reminders before anything expires. Staff book leave and sign documents from their phone, and you manage each stage from recruitment onwards in the same place.
Behind the software is our own HR advice team, with unlimited support on everything from new starters to TUPE. (Available as an add-on.)
Plan the rota where
your people records live
iTeam Rota brings shifts, on-call cover and leave into one view, so you can spot gaps before they become last-minute problems. Use it alongside iTeam, or on its own.
How it works
How iTeam works day to day
Everything about
your team in one place
Bring employee records, contracts and HR documents into iTeam. A staff file checklist shows straight away what’s missing or due to expire.
Staff
self-service
Team members request leave, read and accept policies and sign documents from their phone. You approve with one click and the team calendar updates itself.
Expert help
when it matters
Call or email an HR adviser about a disciplinary, a long-term absence or a contract change. You get a clear answer and the letter template to go with it.
(HR advice is an add-on available to all iTeam customers.)
From a new starter’s first day to the day they move on
Recruit and onboard
Use onboarding checklists so every new starter gets the same welcome and nothing gets missed.
Manage day to day
Keep contracts, leave and absence together, with unlimited HR advice when a situation gets complicated.
Review and develop
Run appraisals and performance reviews in iTeam, so progress and development conversations happen on a schedule.
Move on cleanly
Handle leavers properly, with records and documents kept in one place and advice on hand.
Less HR admin, lower employer risk
Hours back every week
Self-service leave, e-signatures and automatic reminders replace the chasing, so managers spend their time running the practice.
Records you can find and defend
Contracts, policies and HR documents sit in each staff file, not in scattered folders. Registrations and training are tracked with expiry alerts, so the evidence is ready before an inspection or audit, and you stand on firmer ground with your employment law responsibilities.
Fewer costly mistakes
Unlimited advice from qualified HR advisers, plus contract and letter templates, means difficult situations are handled properly the first time.
A team that feels looked after
Fair leave booking, absence tracked in one place and regular performance reviews give people the attention they deserve, which matters when every vacancy is hard to fill.
What’s included
iTeam - HR software
- Employee records and documents with unlimited storage
- Contracts held in each staff file
- Holiday and absence calendar for employed and self-employed staff
- Absence tracking, with reports on sickness, leave,
- DBS checks and more
- Read-and-accept tracking for policies
- E-signatures
- Onboarding checklists
- Appraisals and performance reviews
- Mobile self-service
- GDPR compliant
HR advice
Available as an add-on:
Unlimited phone and email advice
- Contract, letter and bespoke HR templates
- Personalised staff handbook
- Contract review
- Disciplinary and grievance
- Sickness absence
- Family-friendly leave
- Recruitment, new starters and leavers
- TUPE
iTeam Rota
- Role-specific rotas, with on-call duties included
- Repeatable shift patterns for each role
- Drag-and-drop editing
- Holidays, TOIL, CPD and sickness absence shown beside shifts
- Gaps and leave clashes highlighted as you plan
- Staff notified when the rota goes live and when it changes
- Staffing across all your sites in one view
- Weekends and bank holidays shared out evenly
- Works on its own or alongside iTeam
iTeam Time & Attendance
Coming soon
- Browser-based check-in page for clocking in and out
- No dedicated time-clock hardware
- Optional low-resolution photo at check-in
- Hours validated against iTeam Rota, so you can see where they differ
- Manual corrections tracked
- Payroll-ready summary of hours, exported for your bureau
Who we help
For dental, veterinary
and pharmacy teams
Practice managers, owners and HR leads, from a single site with five staff to groups running dozens of locations. In a dental practice, that means GDC registrations, DBS checks and CPD records sitting beside each nurse’s contract and appraisal. If you carry an employer’s responsibilities without a full HR department, iTeam gives you the system and the expert support to manage your people with confidence.
Practice managers without the HR headache
“My practice would be totally lost without Agilio. The programme helps us keep up to date with our compliance, manage our teams effectively and make sure our team is up to date with CPD. Their HR advice is a huge added bonus.”
“It’s been absolutely superb. It has streamlined our business, it’s given us consistency and it allows all of our managers to communicate on the same level. The support mechanism has been superb.”
Insights
HR guidance for busy
practice managers
Practical advice from our HR team on the people issues practices face most.
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Talk to an expert
Book a demo with our experts
Tell us about your team and the HR jobs taking up your time. We’ll show you how iTeam and our advisers could take them off your plate. No hard sell. Just a conversation tailored to you.